Probably every user of a personal computer at least once faced with a situation where a small arrow, which we click on the buttons and drag the windows suddenly froze on the screen and refused to follow any mouse movements. Reconnecting the plug or rebooting helped someone. But some were faced with the need to acquire a new device. Not only the mouse, but also the touchpad of the laptop can let you down.
Ways to save a document in Word without a mouse
If a device malfunction occurred at the time of normal Internet surfing or watching a movie, big trouble does not happen. But what to do when typing text in a test editor? When were the whole pages written? Here another user I / O device comes to the aid of the user - the keyboard. In Windows, for such contingencies, special combinations are provided, which are called hot keys.
Keyboard shortcut
There are many keyboard shortcuts. Some call up the user selection screen, allow you to open the task manager, others help create copies and move the selected content from the document to the document or from one folder to another. We are interested in the sequence of clicks, which saves the text.
First of all, it is worth saying that the combinations are not compiled arbitrarily, but using special utility keyboard keys, which are also called modifiers: Shift, Alt and Ctrl. Shift is most often used in combination with a mouse click, or to differentiate and refine actions. Alt - to launch general actions related to operating system processes, closing applications or minimizing windows. To work with the contents of the window, use - Ctrl.
Keyboard shortcuts are universal and if they perform the save function, then they work in most applications, including text editors. The popular Word, Excel and Power Point from Microsoft Office are no exception. Such a "globalization" is very convenient and is dictated by the commonality of information processing actions characteristic of any program. This means that using the combination Ctrl + S, you can save the result of the work: text, image, spreadsheet content, presentation.
The combination Ctrl + S has some disadvantage, which on the other hand is its advantage. The inability to save the file to a specific location on the hard drive sometimes causes some inconvenience. Information is saved where the file was created at the beginning of the work. The gain is that the function is simple and always works without fail, guaranteeing an absolute result.
Correctly, the combination of Ctrl and S, like most of all other combinations, is entered as follows: first the first key is pressed, held and then the second is pressed. You can also press at the same time.
Via control panel
The previous method can be called emergency or emergency. But it’s best to save the results of work by setting the application itself to automatic saving. In Word, this feature is present from the very first versions. And in the popular current ones, which include different issues from 2007 to 2018, the document is saved by default with a small interval. Usually it is 10 minutes.
You can set the time period for saving by opening the “file” menu, selecting the “options” section and then going to the “saving” tab. The column "save every" ends with a small field in which you need to enter the required number of minutes. You can approach the issue radically and enter the number 1.
Attention! The process does not exert any noticeable load on the computer and disk subsystem, and therefore every minute saving has a right to exist. With this value, even a sudden outage will lead to minimal loss of information.
Other methods
There are simply no more advanced and simpler methods than those described above. It can be supplemented only that there are extended analogues of the same storage options, but using third-party software.
For example, one of the most famous and free programs for creating copies of files Cobian Backup allows you to save the file at any time frequency, but in addition it can work with files over the network, save entire groups in different places of the files located. The advantage of such applications is that all the conservation work can be centralized and the network capabilities used to store a copy.
For example, when several people work on different computers, all these functions come to the fore and greatly facilitate the organization of work.
The article described only one keyboard shortcut. But for any user it will not be superfluous and just enough to search for information on everything else. There are no less useful combinations. It would also be nice to get acquainted with the programs for creating backup. And the best way to insure against information loss is by setting up automatic saving directly in the working application.
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